Blog
Fleet management blog
Colombian regulation, maintenance, cost control and day-to-day operations for SMB fleets. Written by people who run fleets, not by a content generator.
· Rentals · 6 min read
Corporate vehicle rental: the checks that keep you covered
Which documents and checks to run before handing over a vehicle on corporate rental, how to structure the contract, and how to document the handover properly.
· Costs · 6 min read
Fleet KPIs: the ten that survive a real meeting
The indicators fleets of 10 to 200 vehicles actually use: availability, maintenance plan compliance, cost per kilometer, and how to avoid decorative dashboards.
· Costs · 7 min read
How to reduce fleet costs without shutting down the operation
Seven real levers to reduce the cost of a fleet of 10 to 200 vehicles, ranked by return and effort, with what each one requires to actually work.
· Costs · 6 min read
How much fleet management software costs, and when it pays for itself
Price ranges for fleet management software, the pricing models you will meet, the hidden implementation costs, and how to work out when it pays for itself.
· Costs · 7 min read
Cost per kilometer: how to calculate a number you can actually use
The cost per kilometer formula, which fixed and variable costs belong in it, how often to recalculate, and the mistakes that make the number useless for decisions.
· Fines · 5 min read
Traffic fine limitations: how the clock works and why waiting is not a strategy
How the statute of limitations works for Colombian traffic fines, when the clock starts, what interrupts it, and why waiting it out is usually a bad deal.
· Fines · 6 min read
Who pays the traffic fine when the vehicle belongs to the company
Who answers for a traffic fine when the vehicle belongs to the company and the driver is an employee, how joint liability works, and how to handle deductions.
· Regulation · 5 min read
RUNT plate lookup: what it returns and how a fleet uses it
What Colombia national traffic registry is, what a plate lookup returns, why fleets run it when taking a vehicle in, and how to validate dozens of plates at once.
· Regulation · 5 min read
SOAT: what it really covers and how not to let it lapse in a fleet
What Colombia mandatory traffic insurance actually covers, what it does not, how its validity works, and how fleets avoid letting a policy expire unnoticed.
· Regulation · 5 min read
Tecnomecanica: when it is due and how to track it across a fleet
When the Colombian roadworthiness test is due, what gets checked, what happens when it expires, and how to track dozens of expiry dates across a fleet.
· Regulation · 8 min read
How to implement the PESV without hiring three consultants
A practical route to implement Colombia strategic road safety plan in a fleet of 10 to 200 vehicles: diagnosis, operational controls, records and audit preparation.
· Regulation · 6 min read
What the PESV is, and why it applies even if you are not a transport company
What Colombia strategic road safety plan is, which organizations it covers, what it requires in practice, and how it maps onto management systems you already run.
· Operations · 6 min read
Pre-trip inspection checklist: what to include and how to get it done
What a vehicle pre-trip inspection checklist should cover, how to get drivers to actually complete it, and why paper forms do not work as evidence.
· Maintenance · 6 min read
The Excel fleet maintenance template (and when it stops working)
How to build a fleet maintenance spreadsheet, which columns it needs, the one formula that keeps it alive, and the signs your fleet has outgrown it.
· Maintenance · 7 min read
Preventive maintenance plan: how to build one that survives month two
How to build a preventive maintenance plan for a fleet of 10 to 200 vehicles: mileage and date intervals, owners, automatic triggers and service history.